CET Booster Club Board Meeting

DRAFT Minutes, April 23, 2026

Present: Barb Chaffer Authier (treasurer), Sascha Matish (president), Margie Morris (producer), Alisse Portnoy (secretary), Emily Wilson-Tobin (director).

The meeting was called to order at 6:40 pm.

  1. Previous meeting minutes were approved. 

  2. Board processes were discussed. 

  3. The board reflected on 9 to 5.

    1. Updates to the music director were discussed, including ways to recognize Brian and the future of that role. 

    2. Emily talked about benefits of a sitzprobe for future musicals. 

  4. Treasurer’s Report

    1. Bank balance as of 4/23/26 is $28,386.49. There are a few outstanding reimbursements and expenses yet to be processed. 

    2. CET lost money on the musical. The loss is in line with previous musicals and typically is made up in other ways. The board will discuss more and consider ticket costs, show recording, and other factors at its next meeting. 

    3. The cash form worked well and is a big improvement. Some things can and will be improved next year, but overall it was a good move. 

  5. Booster Board Elections

    1. Margie will convene and chair a small nominating committee and send an email to the membership explaining the process and soliciting nominations. The nominating committee will send an email inviting nominations. That email also will encourage people to volunteer and take steps toward board membership in future years. 

    2. Board members Sascha (president), Barb (treasurer), and Alisse (secretary) intend to run again for the coming year. 

    3. As per the bylaws, the nominating committee will send an email announcing candidates to CET members at least three days before the election at the annual banquet, so by Friday, May 15. 

  6. Request for New Volunteers/Shadows: 

    1. Board members brainstormed ways to include more people in volunteer positions, and create paths to board service in future years. 

    2. We agreed actively to reach out especially to parents/guardians/caring adults of ninth and tenth graders, anticipating board vacancies after next year. 

    3. Positions include House Manager (currently an open appointed position), Board Officers, Meal/Food Co-Chairs, Costumes Mentor, Concessions Co-Chair (Stacy, current Concessions chair, put together notes for future chairs). 

  7. Banquet

    1. The Banquet, this year on Tuesday, May 19, will be inside like last year. 

    2. Sascha will take the lead on tables, chairs, table cloths, and flowers, calling on booster board members to assist and involving the student board as their interest and time permits. 

    3. The booster board will generate and manage the Sign-Up Genius for banquet food. 

    4. Swag – mainly the CET sweatshirts – will be sold. There will be Venmo, cash, and check options for payment. 

  8. Chairs/Risers

    1. Emily reached out to the deans and will continue to update.

    2. Risers may be a capital campaign and will be discussed at the next board meeting.

    3. Trudy purchased some new chairs that increase accessibility. 

  9. Thank Yous from Students: 

    1. Once a year at the end of the school year, instead of after each show.

    2. Coordinate with the student board. 

  10. Land Acknowledgment

    1. Makes sense to consider whether it’s time to update the land acknowledgment. 

    2. Alisse will check with someone who is working on land acknowledgments at UM and the board will discuss at our next meeting. 

  11. Thanks for Steve and Brian: Sascha will get a gift card for Steve Coron; the board will consider how best to acknowledge Brian Rose’s longtime work with CET. 


The meeting was adjourned at 8:35 pm. 


Respectfully submitted,

Alisse Portnoy, Secretary