CET Booster Club Board Meeting

Minutes, September 18, 2025, Approved

Present: Barb Chaffer Authier (treasurer), Sascha Matish (president), Margie Morris (producer), Alisse Portnoy (secretary), Emily Wilson-Tobin (director); Paige Plavnick (CET Student Board Co-President); three members of the general booster club; an additional student member.

The meeting was called to order at 6:46 pm.

  1. Overview of Fahrenheit 451 General Membership meeting

    1. Good meeting

    2. Lots of questions

    3. Good to have contributions from Paige Plavnick, Student Board co-president

  2. Student Board Check-in

    1. Money for late-night pizza for crew? Fine to plan on five pizza nights, and also before the movie night. 

  3. Schoology Update: Going well, except for inability to automatically copy parents and guardians on messages sent to students in Schoology.

  4. Google Workspace Drive Updates

    1. Officers are using the Google drive. Barb is encountering challenges moving things from the old Treasurer’s drive and still is using that as the workspace. Barb will write and upload into the CET Google Workspace instructions for getting into that drive, in case she is unavailable. Same for Cara’s treasurer email address/account, which Barb wants to use for board correspondence. 

    2. Sascha will send out a text to solicit people’s preferred board email addresses. 

    3. Margie has made security easier for board member access. Emily is a second person who has access to the Google workspace and the CET website. 

    4. Alisse asks that people please use folders to keep the workspace organized.  

  5. Volunteers Update: In general, lots of eager parents and guardians, which is great. 

    1. Food: Kristin and Jenn are willing again this year. 

    2. Concessions: This is Stacey Seaver’s last year. The board brainstormed ideas for folks who might step into that role. 

    3. Sets: Adam, Nick Durrey. Paige thinks we might need more people; Ben might be able to help.  

  6. Treasurer’s Report

    1. Report: Barb provided information about bank balances, expenditures, income, budget lines, and tax filings. CET’s finances are healthy. 

    2. Money Matters Arising

      1. Sound Board Replacement: It’s time. Discussion included what we might need, how much lead time is necessary, whether to request that the district split the costs. There was agreement about getting what CET needs, using Ed and Adam’s expertise, and making the purchase CET’s rather than shared. 

      2. Capital Campaign: Might a capital campaign make sense as we set up a CET saving account? Maybe, but Barb cautions no more than $50,000 in saving as that moves organizations into a different tax situation. 

      3. SMTD Donation: Brandon Monzon, Brand and Creative Services Manager for UM’s School of Music, Theatre, and Dance, would like to donate approximately $500 from SMTD to CET. Barb is working with Brandon to get that done. 

    3. Budget

      1. Notes

        1. Brainstorming about ads; no formal requirement of students. 

        2. Budget includes guestimates for industry increases. 

        3. T-Shirts: try to get money sooner; consider raising the cost to $20 to cover the expense of t-shirts (they are not a revenue producer).

        4. Budget for food was increased.

        5. In the bylaws, items can exceed budgeted amounts up to 15% without requiring a vote. 

      2. Approval: The budget was unanimously approved, save one abstention because one board member was absent. 

  7. General Matters Arising

    1. Capital Expenditures

      1. Baby monitors: maybe one transmitter and four monitors?

      2. Floor lamps: four of them, like the ones CET has been borrowing from Tracy. 

    2. Parking Passes

      1. For students, from 3 - 6 pm during the week; students are requesting to get them once rather than having to get them every week.

      2. Can we get meters in the school lot bagged for Saturday and Sunday of show weekend?

    3. Intermission: Yes, there will be an intermission for Fahrenheit 451. 

The meeting was adjourned at approximately 7:10 pm.

Respectfully submitted,

Alisse Portnoy, Secretary